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Professional mailing solutions
Cost-effective mailing starts with a good mailing list. We accept lists in
almost any format. Once we receive your lists we can:
- Merge multiple files.
- Purge duplicate entries by checking names, addresses,
or names and addresses.
- Correct and standardize address components and identify
deliverability.
A critical part of mailing is an understanding of Post Office
regulations. To ensure the best postage rate, we barcode mailings so
they qualify for automation rates. This means we must adhere to the following
regulations:
- The mailing panel must have adequate room for a barcode.
- There may not be extraneous information that interferes
with optical scanning in restricted areas.
- The mailing indicia and any endorsements must be properly
worded.
Mailings with a nonprofit indicia must adhere to additional
regulations:
- There may be nothing "promotional" on, or in,
the mail piece (additional regulations may apply).
- The return address of the nonprofit entity must
appear on the mail piece.
- To receive the lowest nonprofit rate, the weight
of the piece may not exceed 3.3 ounces.
- When a response device is used, the business reply device
address must include the barcode and FIM in order to qualify for the
lowest postage rate.
Tracking and Synchronization of Direct Mail
- We offer an additional service to track your mailing within the postal system. We work with the USPS Confirm program to allow marketers to track inbound and outbound mail and synchronize telemarketing programs or follow up with direct mail campaigns.
Postcards
 To quality for postcard rates, a mail piece has to meet certain
requirements. You only receive a postcard postage discount for Presort First Class or First Class Mail.
Shape: Rectangular
Minimum height of 3.5 inches
Maximum height of 4.25 inches
Minimum length of 5 inches
Maximum length of 6 inches
Minimum thickness: 0.007 inch
Maximum thickness: 0.016 inch
Additional restrictions:
Aspect ratio (length divided by height) must always be between 1.3 and 2.5 for automation postcards. If not, there is a nonmachinable surcharge added to each piece.
Letter
 To qualify as a letter, a mail piece has to meet certain
requirements. They are as follows:
Shape: Rectangular
Minimum height: 3.5 inches
Maximum height: 6.125 inches
Minimum length: 5 inches
Maximum length: 11.5 inches
Minimum thickness: 0.009 inch
Maximum thickness: 0.25 inch
Additional restrictions:
Aspect ratio (length divided by height) must always be between 1.3 and 2.5 for automation letters. If not, there is a nonmachinable surcharge added to each piece.
A surcharge applies to certain conditions including square, rigid and
unusually shaped envelopes that weigh one ounce or less.
Minimum mail piece thickness is .007 inch OR if the piece
is more than 4.25 inches high or more than 6 inches long the minimum
paper thickness of the piece is .009 inch.
Flats
 To quality as a flat, a mail piece has to meet certain size
requirements, they are as follows.
Greater than 6.125 inches high or
Greater than 11.5 inches long or
Greater than .25 inch thick
And
Not more than 15 inches long or
Not more than 12 inches high or
Not more than .75 inch thick
Additional restrictions:
Minimum mail piece thickness is .007 inch OR if the piece is more than 4.25 inches high or more than 6 inches long the minimum thickness of the piece is .009 inch.
Rate options
Presort First class rates
Requires a minimum of 500 pieces.
Postcard (Presorted and Barcoded) — 1 ounce or less.
20 cents to 23 cents per piece.
Letter Rate (Presorted and Barcoded) — 1
ounce or less — 32 cents to 37 cents per
piece.
1 to 2 ounces — 45 cents to 49
cents per piece.
Flat Rate (Presorted and Barcoded) — 1
ounce or less — 37 cents to 70 cents per
piece.
1 to 2 ounces — 54 cents to
87 cents per piece.
First class rates
Single Piece Postcard — 1 ounce
or less — 27 cents per piece.
Single Piece Letter Rate — 1 ounce
or less — 42 cents
per piece.
Each additional ounce is 20 cents per
ounce.
Single Piece Flat Rate — 1 ounce or
less — 83 cents per piece.
Each additional ounce is 20 cents per
ounce.
Presort Standard
Requires a minimum of 200 pieces for letters and flats.
Letter rates — 3.3 ounces or less — 18 cents to 25 cents per piece.
Flat rates — 3.3 ounces or less — 30
cents to 48 cents per piece.
Nonprofit
Requires a minimum of 200 pieces for letters and flats.
Letter rates — 3.3 ounces or less — 9 cents to 16 cents per piece.
Flat rates — 3.3 ounces or less — 16
cents to 35 cents per piece.
International
International mail is metered according to its destination at the appropriate First Class Rate.
Printing Partners will authorize organizations that do not
maintain a mail permit to use its permit imprint.
Endorsements
Ancillary service endorsements are instructions printed on the address
side of your mail piece to give the Postal Service instructions on how
to handle your mail if it is undeliverable as addressed. These include
Address Service Requested, Return Service Requested, Forward Service Requested, Temp Return Service Requested, and Change Service Requested. Most endorsements are the same for all classes
of mail, but the treatment and cost differ by class of mail.
Address service requested
This endorsement instructs the Postal Service to
forward priority, first class and standard mail at no charge for the
first 12 months. A seperate address notification is also provided to the sender for a fee. After 12 months, additional information is provided and varying fees apply.
Return service requested
This endorsement instructs the Postal Service to
return undeliverable mail to the sender with address notification, or
reason for nondelivery. There is no charge for first class mail. Standard
mail is charged the appropriate single piece first class rate.
Forward service requested
This endorsement instructs the Postal Service to
forward the mail piece months 1 though 12 at no charge for first class
and standard mail. After 12 months, additional information is provided and varying fees apply.
Change service requested
This endorsement instructs
the Postal Service to provide the sender
a notice of new address or reason for nondelivery.
The mail piece is disposed by the Postal
Service. Varying fees apply to Manual and
Electronic notices for Standard,
Priority and First Class mail.
Temp-return service requested
This endorsement is only for First Class mail and there is no charge. The mail piece is returned with a new address or reason for nondelivery attached. If a temporary change of address piece is forwarded, no seperate notice of temporary change of address is provided to the customer.
For more information on mailing, visit www.usps.com.
Tips for Mail Piece Design
- On all folded booklet-style mailers — the bound
edge should be on the right hand side (leading edge) of the mail
piece
- All mailing panels should be faced so the final folded
edge is at the bottom of the mail piece to minimize tab requirements
- For automation mail (Barcoded) — there MUST
be at least an area of 4 inches wide by 2.75 inches tall of blank space
to print the address & barcode.
These dimensions will ensure there is enough space around the information
so it can be read accurately on the USPS machines. (see example card
below)
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Mailing
Services 
